Social Intranet

In the ever-evolving digital landscape, small businesses must leverage tools that streamline communication and enhance collaboration. In this article, we’ll explore how your small business can use InfoLobby to create and manage an efficient social intranet, transforming the way your team interacts and works together.

What is InfoLobby?

InfoLobby is a customizable work management solution that brings together task management, project tracking, and social collaboration in one platform. With InfoLobby, you can create a virtual workspace tailored to your business needs, enabling seamless communication and efficient project management.

Benefits of a Social Intranet

Before diving into the specifics of using InfoLobby, let's understand the benefits of a social intranet for small businesses:

1. Enhanced Communication: A social intranet fosters open communication, reducing email clutter and making information sharing more straightforward.
2. Increased Collaboration: Teams can collaborate in real-time, sharing ideas, files, and updates instantly.
3. Centralized Information: All business information, documents, and discussions are stored in one place, making it easy to access and manage.
4. Improved Employee Engagement: A social intranet creates a sense of community, boosting employee engagement and morale.
5. Streamlined Workflows: Automate routine tasks and streamline workflows, saving time and reducing errors.

Setting Up Your Social Intranet on InfoLobby

1. Define Your Workspace

Workspaces in InfoLobby are like virtual offices where your team collaborates. Create a workspace for your company and invite all employees to join. You can also create separate workspaces for different departments or projects.

2. Customize Your Workspace

InfoLobby’s strength lies in its customization. Tailor your workspace to fit your business processes by creating tables. Tables in InfoLobby are like building blocks that help you manage tasks, projects, clients, or any other business activities.

4. Build Essential Tables

Here are some essential tables you might want to build for your social intranet:

• Activity Stream: A table where team members can post updates, share news, and communicate informally.
• Task Management: Track tasks, assign them to team members, and set deadlines.
• Project Management: Manage projects, monitor progress, and collaborate on deliverables.
• Document Repository: Store and share important documents and files.
• Idea Box: Encourage employees to share ideas and suggestions for continuous improvement.

5. Integrate Other Tools

InfoLobby integrates with all third-party tools that have an API, such as Google Drive, Dropbox, and Slack. Integrate these tools to streamline your workflows and keep everything in one place.

6. Automate Workflows

Use InfoLobby’s workflow automation features to automate routine tasks. For instance, you can set up automated notifications for task deadlines or status changes, reducing manual follow-ups and ensuring nothing falls through the cracks.

7. Foster a Collaborative Culture

Encourage your team to actively use the social intranet. Promote open communication, recognize contributions, and ensure everyone feels comfortable sharing their thoughts and ideas.

Best Practices for Managing Your Social Intranet

1. Keep It Simple: Avoid overcomplicating your setup. Start with essentials and gradually expand as needed.
2. Regular Updates: Ensure the intranet is regularly updated with fresh content, project updates, and company news.
3. Training and Support: Provide training to employees on how to use InfoLobby effectively. Offer ongoing support to address any issues or questions.
4. Feedback Loop: Create a feedback loop where employees can suggest improvements to the intranet.
5. Measure Effectiveness: Track key metrics such as engagement levels, task completion rates, and feedback to measure the intranet's effectiveness.

Conclusion

InfoLobby offers a powerful platform for small businesses to create a social intranet that enhances communication, collaboration, and productivity. By customizing InfoLobby to fit your business needs, integrating essential tools, and fostering a collaborative culture, you can transform the way your team works together.